The Complete Guide to Online Billing Software for E-Commerce Stores in India

Problems Every Online Seller Faces

As an Indian e-commerce seller, do you spend 5-6 hours daily just on billing and payments?

-Writing bills by hand and making costly mistakes
-Customers are not paying on time because of lost invoices or they forgot about payment.
- Losing sales because you didn't know the product was out of stock?
- Spending hours calculating GST and taxes?

If yes, you need online billing software for e-commerce right now!

Online billing software for e-commerce is the perfect solution! It automates billing, tracks payments, and syncs inventory—saving time and reducing errors.This is why online billing software for e-commerce isn't just helpful - it's essential for your business's survival in 2025 and 2026. In this blog, we’ll explore must-have features in online billing software for e-commerce and how GimBooks can help your business grow.

Why Traditional Billing Methods Are Killing Your E-Commerce Business

You need online billing software for e-commerce business because:

The Hidden Costs of Manual Billing

1. Time Loss: 30 minutes per invoice × 20 daily invoices = 10 hours wasted weekly
2. Payment Delays: 40% of late payments happen due to invoice errors.
3. Stock Errors: 1 in 5 sellers face returns because of wrong stock updates

Real Consequences for Indian MSMEs

• ₹18,000 average GST penalty for filing mistakes
• 23% customer loss due to billing delays (Small Business India Survey)
• 15% profit loss from inventory mismanagement

But with e-commerce payment tools, you can:

✅Generate bills in seconds with a click.
✅Accept multiple payment methods by linking your bank account and share payment reminders instantly.
✅Track transactions easily- Whether your invoice is paid or unpaid, you can easily track it.
✅Manage inventory automatically—check low stock alerts, set up Minimum Order Quantities, manage product price party-wise, track inventory on the move, and simplify doing business!

And if you’re still using pen and paper or Excel, it’s time to switch!

& there's a simple solution...

What is Online Billing Software for E-Commerce?

It's like a smart invoicing and accounting assistant that:

✔ Creates bills automatically

The best online billing software for e-commerce generates custom invoices in seconds. Perfect billing for online stores with invoice auto-numbering and GST-ready formats that help you save time and money from manual invoice creation.

✔ Tracks all payments

Advanced e-commerce payment tools track every transaction through linked payment gateways. Real-time transaction tracking makes sure no payment gets missed, which helps in maintaining cash flow.

✔ Manages your stock

Smart inventory integration automatically updates stock sold and reduced after each sale. Never oversell with low-stock alerts and batch-wise product tracking.

✔ Handles GST without mistakes

Your digital GST partner in online billing software for e-commerce auto-calculates taxes instantly. Generate GST-compliant business reports and avoid penalties with accurate filings.

And the best part? You can use it even if you don't know how to use technology.

5 Must-Have Features in E-Commerce Payment Tools

1. Easy Invoice Creation

A good online billing software for e-commerce lets you create professional invoices quickly. Look for:

✅ Quick Invoice Creation (Professional Branding in Seconds)
✅ Create bills in under 30 seconds with online billing software for e-commerce
✅ Choose from 10+ GST-ready templates (add your logo/brand colors automatically)

Must-have e-commerce payment tools features: With GimBooks, create bills in 2 clicks and send them directly to customers, and-

• Add your business logo & signature permanently
• Customise with brand colors (look professional instantly)
• Auto-save client details for repeat orders
• Generate numbered GST-compliant invoices.
  

2. Multiple Payment Gateways

Customers pay in different ways—UPI, cards, net banking, etc. Your software should:

✔ Accept all payment methods through your online billing software for e-commerce:
UPI (PhonePe/Google Pay/Paytm), Credit/Debit Cards (Visa/Mastercard/Rupay), net Banking & Wallet payments, Cash/Cheque tracking with digital records

✔ Smart e-commerce payment tools features:
Send automatic payment reminders for due invoices so customers get instant payment notifications on their phones and updated business reports to understand which payment method works better for you and your customer.

Why This Boosts Your Sales:

• 70% of customers prefer shopping where their preferred payment is accepted
• Faster settlements - Receive payments 2-3 days quicker.
• Fewer disputes - Automated transaction tracking prevents payment confusion
  

GimBooks Advantage:

Link bank account and collect payment with UPI QR code on invoice to get paid instantly. Reconcile cash & digital payments in one dashboard with GST-compliant payment receipts that are auto-generated.
Pro Tip: Businesses offering 4+ payment options see 42% more repeat orders.

3. Smart Inventory Integration (Never Run Out of Stock Again)

Running out of stock? Inventory integration prevents this by:

Your online billing software for e-commerce must have e-commerce payment tool features:

✅Update stock levels after every sale (real-time inventory integration)
✅Send instant low-stock alerts to your phone/email
✅Track product movement across locations

How this helps your online business:

• Prevent 90% of "out of stock" situations
• Reduce inventory costs by 25-30%
• Know exactly which products are selling better.
  

GimBooks Benefits-
Our billing for online stores solution:

• Syncs inventory with every entry.
• Notify for stock alerts for purchase orders when stock is low.
• Provides sales report, HSN-wise report, current stock report and more to get a better insight into moving stock.

GimBooks User Review-

"After using GimBooks, we reduced stock-outs by 68% and increased profits by ₹15,000/month."
-Rohan, Mumbai Hardware Store Seller

"I saved time with quick invoicing and inventory with GimBooks."
- Mustafa Sabuwala, Fire Safety Equipment Seller,
Check his review --> GimBooks Testimonial

Also, with GimBooks providing barcode scanning support for quick inventory checks, you can manage stock across India.

4. Smart Transaction Tracking (Always Know Where Your Money Is)

For any business using online billing software for e-commerce, complete transaction tracking is non-negotiable. This powerful feature in your e-commerce payment tools automatically records every payment received through all payment gateways (UPI, cards, net banking), flags unpaid invoices with due date alerts, and generates daily collection reports - giving you complete visibility of your cash flow. As part of complete billing for online stores, our system provides:

✅ Real-time payment status updates (paid/part-paid/unpaid)
✅Automated payment reminders to customers via WhatsApp/email
✅Filter collection reports by date, customer or payment method
✅Reconciliation with bank statements to prevent errors

How this benefits your online store:

• Reduces payment delays by up to 40%
• Eliminates manual tracking errors
• Provides instant cash flow visibility for better decisions
  

GimBooks Advantage:
Our transaction tracking goes further by:

• Showing payment trends over time
• Highlighting habitual late-payers
• Integrating with accounting for tax season

Key Benefits:

• Works with all Indian payment gateways
• Creates audit-ready records for GST compliance
• Accessible from mobile anytime

For sellers who want to eliminate pending payment issues, this online billing software for e-commerce is your financial manager.

5. GST & Tax Compliance

GST filing can be confusing. The right software:
The right e-commerce payment tools automatically calculate GST for every transaction, generate ready-to-file reports, and maintain perfect records for audits - turning complex compliance into simple billing for online stores.

How It Works:

✔ Auto-applies correct GST rates (0%, 5%, 12%, 18%, 28%)
✔ Generates GSTR-1, GSTR-3B reports with one click
✔ Maintains complete audit trail of all transaction tracking
✔ Syncs with all payment gateways for accurate tax records.

How this helps your business:

-Avoid ₹10,000+ in annual GST penalties
-Reduce tax filing time from hours to minutes
-Prevent human errors in calculations.

How this benefits you:

Our "GST" feature goes further by:

-Auto-populating HSN codes for products
-Flagging invoice mismatch transactions for review
-Providing year-round tax liability visibility

Must-Have Compliance Tools for GSTR Filing:

✅Automatic GST invoice numbering
✅State-wide tax reporting
✅Digital records for 6+ years

For sellers tired of tax stress, this online billing software for e-commerce features in your dashboard.

How GimBooks Solves Your Billing Problems

Still managing bills manually? Here’s why GimBooks is the best online billing software for e-commerce:

✅ Super Easy to Use – No technical skills are needed
✅ Affordable – Perfect for Indian MSMEs
✅ Cloud Backup – No fear of losing data

👉 Download GimBooks Now & Get Free Trial!

Supplier Review Stories

"It got easier for me to manage payment, bill, inventory, and invoicing!"

• Renowned Plastic Moulding Auxiliary Supplier for North India
  Click here for --> GimBooks Testimonial

3 Simple Steps to Get Started

1. Download: Get the GimBooks app from the Play Store/App Store
2. Setup: Add products in 5 minutes
3. Start: Create your first bill in 30 seconds
   

5. Dashboard

• See all invoices, send bulk pending payments
• Track expenses easily category-wise
• Check daily profit/loss
• View inventory

Real Impact: Nagpur grocery store improved collections by ₹1.2 lakh/month.

Why GimBooks is Different (7 Reasons Indian Sellers Love Us)

1. Made for India: Works perfectly with Indian GST, UPI, and local banks.
2. Works Online: Create bill online? No problem!
3. Regional Languages: Hindi, Tamil, Gujarati and 8 more.
4. Zero Learning Curve: Simpler than WhatsApp.
5. Unbeatable Pricing: Affordable pricing for MSMEs even after the free trial.
6. Instant Support: Dedicated account managers answer your calls and offer solutions.
7. Trusted by 1 Million+ Indian businesses
   
   Download GimBooks today!

Conclusion: Transform Your E-Commerce Business with the Right Billing Solution

Managing manual billing, missed payments, and GST headaches, it's time to switch to online billing software for e-commerce. The right e-commerce payment tools can automate your invoicing, track every rupee, and keep your stock updated—saving you time, money, and stress. Elements such as real-time payment tracking, seamless payment gateways, and inventory integration ensure that you grow your business rather than manage loads of paperwork.

Why Choose GimBooks?

✔ Easy to Use: No technical skills needed—create bills in seconds

✔ GST-Ready: Auto-calculates taxes and generates reports

✔ Affordable: Perfect for Indian MSMEs, starting at just ₹71/month

Millions of Indian sellers like you have already switched to GimBooks and are saving hours every day.

Try GimBooks Today!

FAQ-

1. What is online billing software for e-commerce?Online billing software for e-commerce is a digital tool that automates invoicing, tracks transactions, integrates with payment gateways, and manages inventory. It helps online store owners save time and reduce errors by streamlining billing and payment processes.

2. Why do I need billing software for my online store?Manual billing can lead to errors, payment delays, and inventory mismanagement. Online billing software automates these tasks, ensuring accurate invoices, faster payments, and real-time stock updates, helping you focus on growing your business.

3. How does online billing software improve transaction tracking?The software links with payment gateways, records every transaction, flags unpaid invoices, and provides real-time payment status updates. It ensures transparency and prevents revenue loss due to missed payments.

4. Can I use online billing software even if I am not tech-savvy?Yes, most online billing software solutions, like GimBooks, are designed to be user-friendly with intuitive dashboards and automated features. You don’t need advanced technical skills to use them effectively.

5. Does online billing software support multiple payment methods?Yes, it supports various payment methods, including UPI, credit/debit cards, net banking, and digital wallets. This flexibility allows customers to pay using their preferred method, increasing sales and reducing payment delays.

6. How does inventory integration work with billing software?
Inventory integration automatically updates stock levels after each sale, sends low-stock alerts, and provides detailed inventory reports. This prevents stockouts and overstocking, improving business efficiency.

7. Is online billing software compliant with GST regulations in India?Yes, advanced billing software like GimBooks auto-calculates GST, generates GST-compliant invoices, and prepares tax reports (GSTR-1, GSTR-3B) for easy filing, helping businesses avoid penalties.

8. How does online billing software help prevent late payments?
The software sends automated payment reminders via email, SMS, or WhatsApp to customers for pending invoices. This reduces late payments and improves cash flow.

9. Can I access my billing data from anywhere?
Yes, cloud-based online billing software allows you to access invoices, transactions, and inventory data from any device, anytime, ensuring business continuity even when you’re on the move.

10. How much does online billing software for e-commerce cost?
Pricing varies based on features and providers. GimBooks, for example, offers affordable plans starting at just ₹71/month, making it ideal for Indian MSMEs.

11. What are the key benefits of using online billing software?

• Saves time by automating invoicing and payments
• Reduces errors in billing and tax calculations
• Improves cash flow with automated payment tracking
• Manages inventory efficiently
• Ensures compliance with GST regulations

12. How do I get started with GimBooks?
Getting started is simple:

1. Download: Install GimBooks from the Play Store/App Store.
2. Setup: Add products and customer details in minutes.
3. Start: Generate your first bill in 30 seconds and streamline your business operations.