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Top 10 Online Invoicing Software in India (2025)

Vikash

• 5 min read
Online Invoicing Software in India

If you’re a small or micro-sized business owner in India, having the right online invoicing software can be a game-changer. From billing clients and tracking payments to staying GST-compliant and managing records, an invoicing tool helps streamline your day-to-day operations. But with so many options in the market, how do you choose the best one?

We’ve rounded up the top 10 online invoicing software in India for 2025, starting with GimBooks, a homegrown solution built especially for small businesses in India and the Middle East. Read on to explore features, pros, pricing, and who each software is best suited for.

Online Invoicing Software in India (2025) 

The best online invoicing software in India for 2025 is as follows:

1. GimBooks: Tailor-Made for Small Businesses

GimBooks is the best GST invoice software online for small and micro-businesses looking for simplicity, affordability, and compliance. Designed as a mobile-first platform, it’s perfect for business owners who need to create and share invoices on the go.

Key Features:

  • Create GST-compliant invoices in just a few clicks.
  • Mobile app for Android and iOS.
  • Domain-based bookkeeping.
  • Integrated real-time updates.
  • Inventory and expense tracking.
  • Multi-language support.
  • Smart reports and data backups.

Best For: Retailers, wholesalers, manufacturers, service providers, freelancers, and contractors.

Why is Gimbook’s rank so high?With over 4 million downloads and growing online invoicing software reviews, GimBooks is ideal for Indian businesses that want to digitize billing and manage finances without needing accounting expertise.

2. Zoho Invoice

Zoho is a trusted name in business tools, and Zoho Invoice is no exception. It’s user-friendly and offers a generous free plan.

Key Features:

  • GST-compliant invoice creation.
  • Time tracking and expense reporting.
  • Client portal for easy payments.
  • Integration with Zoho Books and Zoho CRM.

Best For: Freelancers and startups.

Limitations: Paid plans can get expensive as your business grows.

3. Vyapar

Vyapar is another India-first solution that combines online invoice billing software with inventory management and business accounting.

Key Features:

  • GST invoice generation.
  • Inventory and stock tracking.
  • Bank account integration.
  • Works offline and online.

Best For: Local shops, traders, and wholesalers.

Unique Benefit: Supports offline mode, ideal for businesses in areas with unstable internet.

4. Tally Solutions (TallyPrime)

Tally has been a household name for decades. While not traditionally cloud-based, its latest TallyPrime version offers online invoice management software features.

Key Features:

  • In-depth accounting and GST reporting.
  • Customizable invoice formats.
  • Inventory and payroll management.
  • Remote access for licensed users.

Best For: Growing businesses needing detailed reports.

Drawback: Steep learning curve and high initial cost.

5. myBillBook by FloBiz

myBillBook is designed to digitize India's small shops and service businesses. It’s an intuitive company invoice software that’s gaining popularity rapidly.

Key Features:

  • GST and non-GST billing.
  • Expense tracking.
  • WhatsApp invoice sharing.
  • Automatic payment reminders.

Best For: Micro-businesses, local traders, and merchants

Bonus: Simple UI and regional language support

6. QuickBooks India

QuickBooks offers robust accounting tools with excellent invoicing features, especially localized for Indian GST requirements.

Key Features:

  • GST-ready invoice templates.
  • Automatic payment tracking.
  • Bank reconciliation.
  • Expense categorization.

Best For: Small businesses looking to scale.

Limitation: Intuit has discontinued its India operations, but the platform is still used by many with workarounds.

7. Refrens

Refrens focuses on freelancers and small agencies by offering the best free online invoice software with no strings attached.

Key Features:

  • Free invoice generator.
  • Proposal and contract builder.
  • Multi-currency billing.
  • Client management.

Best For: Freelancers, consultants, designers, and agencies.

Why Choose It: 100% free plan with most features unlocked.

8. Bookipi Invoice

Bookipi is a mobile invoicing app that’s popular for its ease of use and global currency support.

Key Features:

  • Free invoice generator.
  • Mobile-first design.
  • Multi-currency and multilingual.
  • Real-time updates.

Best For: Freelancers and service providers who work internationally.

Drawback: Not built specifically for Indian GST needs.

9. Invoicera

Invoicera is a versatile tool offering custom workflows for businesses of all sizes. It supports online GST invoice software functionalities along with automation tools.

Key Features:

  • Customizable templates.
  • Recurring billing.
  • Time and expense tracking.
  • Multi-business and multi-user access.

Best For: Agencies and mid-sized businesses.

Unique Perk: Works well for managing multiple clients and projects.

10. Hitech BillSoft

Hitech BillSoft offers downloadable GST invoice online software that also works offline. It’s budget-friendly and loaded with features.

Key Features:

  • GST-compliant invoice creation.
  • Barcode printing and scanning.
  • Inventory and stock management.
  • Backup and restore tools.

Best For: Small retail businesses.

Limitation: Windows-only; no mobile app.

What Makes Good Online Invoicing Software?

When choosing the right software, especially for small and micro-sized businesses, keep these pointers in mind:

  • Ease of Use: You shouldn’t need a degree in accounting to use it.
  • GST Compliance: Must follow the Indian government’s tax structure.
  • Customization: Ability to add branding, T&Cs, payment terms, etc.
  • Mobile Compatibility: Billing should be easy on the go.
  • Cost-Effectiveness: Look for software that gives you value even on a tight budget.
  • Support and Updates: Good customer support and regular upgrades make a big difference.

Why Small Businesses Need Online Invoicing Software

Small businesses need online invoicing software for the following reasons:

  • Faster Billing: Generate and send invoices in minutes.
  • Improved Cash Flow: Automated reminders and payment tracking.
  • Reduced Errors: Templates and auto-calculations reduce mistakes.
  • Compliance Ready: Stay aligned with GST and other tax rules.
  • Professional Image: Branded and clean invoices make you look legit.

Suggested read-: How Invoicing Software for Startups Boosts Cash Flow Efficiency

Importance of GST Compliance in Online Invoicing Software

For small businesses in India, staying GST-compliant is not just a legal requirement; it’s a way to avoid penalties and build business credibility. Here's why choosing an online invoicing software with strong GST support is a must:

Ensures Accurate Tax Calculations

The right online GST invoice software automatically applies CGST, SGST, or IGST based on location, helping you generate error-free bills every time.

Helps with Filing Returns

Many tools like GimBooks offer GST return summaries, GSTR-1 reports, and export options that make return filing easier and faster.

Maintains Digital Audit Trails

A GST-compliant online invoice billing software keeps a digital log of all transactions, making audits and reconciliations less stressful.

Boosts Customer Confidence

Using GST-compliant invoices shows that your business is trustworthy, especially when dealing with vendors or clients who claim an input tax credit (ITC).

Pro Tip: Always check if your invoicing software supports the latest GST formats and integrates with your accountant’s tools.

Final Thoughts: Go Digital with Confidence

Choosing the best GST invoice software online isn’t just about ticking boxes; it’s about empowering your business. Whether you’re a shop owner, a freelancer, or a service provider, digital invoicing makes your life easier and your business smarter.

GimBooks shines as the top pick for 2025 because it’s built for Indian business owners like you, mobile-first, GST-compliant, and packed with features that simplify accounting.

To explore more or sign up, visit Gimbook’s official website.

FAQs about Online Invoicing Software

What is online invoicing software, and how does it work?

Online invoicing software is a digital tool that helps businesses create, send, and manage invoices over the Internet. It automates billing, tracks payments, and simplifies GST compliance for small and micro-sized businesses.

Which is the best online invoicing software in India for small businesses?

GimBooks is considered the best online invoicing software in India for small businesses. It’s mobile-first, GST-compliant, and easy to use even without accounting knowledge.

Can I use online invoicing software for GST billing?

Yes, most online invoicing software options in India, like GimBooks and Vyapar, support GST billing. They offer ready-to-use GST invoice templates that are compliant with Indian tax laws.

Is there any free online invoicing software available in India?

Yes, tools like GimBokks, Zoho Invoice and Refrens offer free plans with essential features. These free online invoicing software options are ideal for freelancers and micro-businesses.

What are the benefits of using online invoicing software for my business?

Online invoicing software helps you save time, reduce billing errors, improve cash flow, and stay GST-compliant. It also makes your business look more professional and organized.